Working Title: Executive Assistant to the AVP - University Advancement

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Advancement Information Services

Department: 100526 - Assoc VP Information Services

Pay Rate: Pay Range

Specify Range or Amount: $45,000 - $46,012

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 11/11/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The position reports directly to the AVP for Advancement Information Systems (AIS) and servers as a central coordinator of all business functions for AIS. It oversees the policies, reconciliations and procedures for budgets, supplies, travel and forecasting for all AIS offices. In addition, 50% of this position supports functions in Advancement Gifts and Records.

Duties and Responsibilities:

• Coordinate and provide administrative support for the AVP of AIS.
  
  
• Oversee and manage the three budgets under AIS.
  
  
• Responsible for the coordination, management, and procedures related to the business functions of the three AIS offices.
  
  
• Assist Advancement Gifts and Records to include gift entry, biographical records updates, research address returns, assist with daily mail, help manage departmental inbox, assist with receipts and/or pledge reminders, enter deposits, draft end-of-day reporting.

Qualifications:

Required:

• Proficiency with Microsoft Office platforms.
• Familiarity with Accounts Payable and Budget Management methods and regulations.
• Excellent oral and written skills, employee must understand the urgency of specific tasks and have the ability to prioritize.
• Must act with the unit's values of integrity, collaboration, innovation and equality.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.