Working Title: Operations and Administrative Specialist (Part-Time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: N/A

College/Division: Faculty and Curriculum

Department: 100580 - Center for Faculty Innovation

Pay Rate: Hourly

Specify Range or Amount: $17-$19

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 9/5/2025

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community nestled on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

Join the Operations Team of Faculty Success!

We are inviting applications for a part-time Operations & Administrative Specialist position to assist our team in support of Faculty Success (FS) and the Center for Faculty Innovation (CFI) programs with duties related to general reception office duties, providing calendar management support, scheduled program support, assist with creating marketing material, assisting with website updates, assist with catering contracts and room reservations.

• Part-time, 12-month wage position beginning in late July 2025.
• Approximately 20-28 hours of work per week throughout the year.
• Work hours are typically during business hours of 8am – 5pm.
• Working on average 5-8 hours per weekday (Monday-Friday).
• One-hour lunch break.
• On-campus in-person position located in a reception "front" office environment setting.

Duties and Responsibilities:

Main duties will include providing customer service support for the Faculty Success reception office through tasks related to incoming and outgoing phone calls, visitors, department e-mail, calendar management, supporting operations' program and marketing needs, and supporting office administrative needs.

Provides Direct Operational Support.

• Assist the Operations team with support during programs and events, including preparation (signage and nametags), setup and cleanup, and day-of-support for CFI Signature Programs.

• Support the office by assisting with data entry, attendance tracking, program registration reminders, and reporting of our programming utilizing ACEware SM, a database software tool.

• Create and update surveys utilizing QuestionPro, a survey software tool.

• Manage the office internal program’s calendar(s) utilizing MS Outlook and Teams software, including updating with new program information.

• Provide backup support, as needed, with duties related to social media, marketing, and podcasting using specialized software tools such as Canva and Podcast, and uses platforms such as Facebook, Instagram, X, and LinkedIn.

Provides Direct Administrative Support.

• Support the Office Manager with program catering requests, supply inventory management, creating and updating office forms, and with room reservation requests in the online scheduling software program, VirtualEMS.

• Provide support utilizing Cascade (a web application) for website updates for the Teaching Toolbox (CFI news articles), recipient updates for the Adjunct Faculty PD Fund webpage, programming updates for campus partners on the Office of Faculty Success Hub, and back-up support to the Office Manager for general web updates and the program event pages.

• Support the AVP utilizing MS Office 365 and Outlook/Exchange with calendar management, including communicating with on-campus and external contacts to schedule meetings in a timely and effective manner.

• Support the AD of Operations & Adjunct Support utilizing MS Outlook and Teams to communicate with adjunct faculty applicants and committee members of the Office of Faculty Success - Adjunct Faculty PD Fund.

• Support the office with other administrative and reception duties, as needed.

Reports directly to the Assistant Director of Operations and Adjunct Support, Faculty Success.

Qualifications:

Required
• Knowledge of basic office practices
• Proficiency with computers and software applications such as MS Office / 365
• Strong verbal and written communication skills
• Excellent customer service and people skills to provide a welcoming environment
• Ability to process detailed work with accuracy and efficiency
• Must be available to work 20 – 28 hours per week during our weekday office hours

Additional Considerations
• Proficiency in Windows applications in both PC and Mac environments
• Experience working with data entry
• Experience working with web applications
• Ability to learn technology applications quickly
• Experience with social media and creating marketing materials is a plus
• Previous office/receptionist experience

Additional Posting Information:

Please refer to our websites https://www.jmu.edu/faculty/faculty-success/index.shtml and www.jmu.edu/cfi/ for more information about us. You will be required to submit a cover letter and resume and provide 3 references with this application.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.