Working Title: Fiscal and Administrative Coordinator (Part-time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 539320 - IIHHS

Pay Rate: Maximum Starting

Specify Range or Amount: $20/hour

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 05/07/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The Institute for Innovation in Health and Human Services (IIHHS) is seeking a part-time Fiscal and Administrative Coordinator who will support the mission and vision of IIHHS by providing fiscal and administrative support for several programs within the Institute. The Fiscal and Administrative Coordinator will assist the IIHHS Associate Director of Children and Youth Services and other program directors with their budgetary and administrative needs related to their new and ongoing grant and sponsored programs.

IIHHS is an interdisciplinary community-engaged hub that brings together students, staff, faculty, and the community to advance a culture of health and equity through education, clinical practice, research, innovative programs and advocacy. IIHHS is housed within JMU’s College of Health and Behavioral Studies (CHBS). We are especially interested in qualified candidates with a demonstrated commitment toward building equitable and inclusive environments.

Duties and Responsibilities:

- Monitor and reconcile budgets for IIHHS Children and Youth Services and other programs as assigned, providing information to guide decisions and for formal reporting to granting agencies and/or university offices.
- Develop and maintain spreadsheets for grant budgets as assigned to ensure timely and accurate tracking of personnel and non-personnel expenses.
- Meet and/or communicate with principal investigators monthly to review funding balances and maintain/balance budgets.
- Manage all expenditures as needed, including payments to vendors and agency transfer vouchers (ATV’s).
- Process PAR forms, time entry, eVA orders, small purchase credit card (SPCC) purchases and reconciliations as needed.
- Perform JMU system actions required for the establishment of new grants, including signature authority, Information Systems access, and ePAR set-up.
- Collaborate effectively with the Office of Sponsored Programs and provide necessary information to fulfill grant invoicing requirements.

Qualifications:

- Excellent written and oral communication skills
- Demonstrated ability to adapt and learn new systems
- Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy
- An understanding of accounting principles and budget management
- Ability to prioritize and track multiple projects with deadlines in an organized and efficient manner
- A professional and open communication style and a willingness to assist others.
- Ability to manage sensitive information and maintain confidentiality
- Demonstrated experience with Microsoft Office products, with specific competence in Excel

Additional Considerations:
- Experience with PeopleSoft (Finance and HRMS), ePAR submissions, eVA, SPCC reconciliation, and other software platforms
- Previous fiscal grant management experience
- Experience working at institutions of higher education

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.