Working Title: Financial and Administrative Coordinator, School of Nursing

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 100058 - School of Nursing

Pay Rate: Pay Range

Specify Range or Amount: $38,000-$42,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/11/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Nursing at James Madison University seeks an administrative professional to provide budgeting, purchasing, human resources, and administrative support for the School of Nursing. The Financial and Administrative Coordinator represents JMU and must exhibit high standards of professionalism and customer service. The successful candidate will assist the School of Nursing administrative office for the School of Nursing Director to manage all School of Nursing budgets, purchasing processes, and shared HR processes.

Duties and Responsibilities:

The successful candidate will:
• Maintain computerized accounting of the all School of Nursing operating budgets and selected grant and/or research budgets.
• Maintain department credit cards and make purchases. Reconcile all School of Nursing credit cards under director’s supervision.
• Assist director with efficiency reports, and budget planning.
• Complete purchasing for the department, Differential Tuition, lab and student equipment and supplies, while ensuring state mandated procedures.
• Oversee all catering requests by helping decide the menu, placing the order, set-up and clean-up.
• Oversee equipment contracts and coordinates lease agreements between company and procurement on all leased items.
• Reserve all needed vehicles for faculty travel from transportation and maintains information, maintenance and scheduling of the departmental vehicle.
• Oversee payment for membership of appropriate accrediting bodies.
• Work collaboratively with Procurement to secure large purchases.
• Collaborate with the School of Nursing Operations Coordinator with the HR hiring process for faculty, staff and student assistants.
• Maintain all department personnel payment records and interfaces with HR; serves as a resource of information.
• Complete Accounting Vouchers and W9’s for all standardized patients, preceptors and outside consultants.
• Support the School of Nursing in serving its various publics with excellent customer service.
• Other duties as assigned.

Qualifications:

• Demonstrated proficiency in managing and coordinating office processes and fluency with Microsoft Office Products.
• Demonstrated experience with accounting and budgeting procedures.
• Must be self-directed and able to complete multiple projects with limited supervision.
• Exceptional organization skills and ability, and ability to be flexible.
• Exceptional oral and written communication skills.
• Detail -oriented and able to work with a high degree of accuracy.
• Professional demeanor, confidentiality and customer service skills are essential.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.