Working Title: Administrative Assistant - Office of GEAR UP Programs (Part-Time)

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Academic Success

Department: 520120 - Gear Up-Staunton

Pay Rate: Hourly

Specify Range or Amount: $17.00 - $20.00

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/22/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The Office of Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) - Staunton Programs seeks a part-time Administrative Assistant to provide support through a variety of administrative duties.

The Administrative Assistant works to maintain the efficiency and effectiveness of the office operations and serves as the primary fiscal manager for the office.

Duties and Responsibilities:

• Provide administrative support to the Director by acting as a professional interface for both external and internal constituents. Answer phones and greet visitors to the office. Prepare written correspondence.
• Coordinate travel plans and reimbursements for Director and staff. Attend meetings as requested. Coordinate meetings and events including reserving space and establishing catering contracts.
• Oversee daily office operations including purchasing, incoming and outgoing mail, paperwork processing and work order requests.
• Maintain and reconcile all expenditures, including foundation accounts for all areas.
• Maintain and reconcile all cost-share forms which includes communicating and obtaining signatures from various school employees including teachers and administrative staff.

Qualifications:

• Proficiency in current administrative and office practices and fluency in word processing, data management and information visualization with an emphasis on Microsoft Office, especially Excel;
• Experience and demonstrated knowledge of fiscal management such as reconciliation and a general understanding of accounting procedures;
• Ability to manage confidential and sensitive information.
• Demonstrated ability to adapt and learn new systems.
• Strong interpersonal skills and customer service experience with demonstrated excellence in oral and written communication.
• Ability to organize, prioritize and multi-task in a dynamic environment.
• Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.