Working Title: Temporary Administrative Assistant - State Government Relations

State Role Title: Administrative and Office Specialist III

Position Type: Temporary

Position Status: Part-Time

College/Division: University Advancement Unit

Department: 100721 - Government Relations

Pay Rate: Hourly

Specify Range or Amount: $22.00 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/08/2024

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The James Madison University Office of State Government Relations is accepting applications for a temporary part time administrative assistant for additional support during the 2025 Legislative Session.

This is a temporary position. Candidate would be needed 15 hours per week from December 2 - 13, 2024 and would return after winter break starting January 2 through mid-March, 2025.

Duties and Responsibilities:

Supports office of State Government Relations during the 2025 Legislative Session by:

• Assisting in correspondence with General Assembly staff as directed by AVP or Associate Director
• Assisting with scheduling meetings with internal JMU stakeholders related to legislation and budget priorities
• Assisting with scheduling meetings with legislators, legislative staff, executive branch officials, agency staff, and other government officials as directed.
• Assisting in maintaining calendar of legislative meetings
• Assisting in creating and formatting agendas for key legislative visit dates
• Compiling background information on legislators, legislative staff, or other government officials as directed
• Assisting with thank you letters at the end of the legislative session
• Assisting with research related to legislation as needed
• Other administrative duties as assigned

Qualifications:

Required:
• Working knowledge of standard office software including Microsoft Word and Excel
• Strong verbal and written communication skills
• Strong interpersonal skills
• Excellent customer service skills
• Ability to operate standard office equipment
• Ability to multi-task and prioritize work

Additional Considerations:
• Knowledge of or experience working with state government

Additional Posting Information:

This is a temporary position. Candidate would be needed 15 hours per week from December 2 - 13 and would return after winter break starting January 2 through mid-March.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a temporary position with no benefits. Candidate would be needed 15 hours per week from December 2 - 13 and would return after winter break starting January 2 through mid-March.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.