Working Title: Student Assistant - IE

State Role Title: Institutional Employment/Federal Work Study

Position Type: Institutional Employment

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Advancement Information Services

Department: 100526 - Assoc VP Information Services

Pay Rate: Hourly

Specify Range or Amount: $12.77

Is this a JMU only position? N/A

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? N/A

Beginning Review Date: 01/05/2026

About JMU:

Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

This position will be for 20 hours per week, with a flexible schedule sometime between the hours of 8 am – 5 pm, Monday through Friday.
The Office of Advancement Gifts and Records is responsible for tracking and updating the data and donations of all James Madison University constituents in a timely and accurate manner. We work independently and as teams to complete a large volume of database entries and updates.

Duties and Responsibilities:

-Data entry position with a main focus on updating and adding biographical information on alumni, parents, corporations, and friends to the Affinaquest system.
-Responding to Cases: ability to research information and accurately verify data.
-Assist with in honor and in memory acknowledgements and receipting.
-Accuracy and attention to detail are required.
-Donor confidentiality is essential to all positions within our department.

Qualifications:

Strong database skills, ability to manipulate Excel spreadsheets, perform Word document merges, and manipulate PDFs using Adobe Acrobat Pro, strong internet research skills, has a keen eye for detail, good problem-solving skills, and is a quick, independent learner.

Additional Posting Information:

Conditions of Employment:  

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.