Working Title: Post-Award Grants Fiscal Technician (Part-time) - College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Education

Department: 100048 - Education Programs

Pay Rate: Hourly

Specify Range or Amount: $25.00 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/01/2025

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

Become a valuable part of the JMU Community! The College of Education is accepting applications for a part-time Fiscal Technician. The Fiscal Technician represents JMU in all interactions and must exhibit high standards of professionalism, attention to detail, and customer service.

Duties and Responsibilities:

Budget Monitoring:

• Track expenditures against budgets for active grants.
• Reconcile monthly budget reports and resolve discrepancies

Financial Processing:

• Process travel pre-approvals and reimbursements, use of SPCC, purchase requisitions, and invoice payments tied to grants.
• Ensure correct use of account codes and documentation.

Communication:

• Coordinate communication with internal and external stakeholders.
• Liaise with principal investigators, departmental finance, and central grants offices.
• Provide guidance to faculty/staff on post-award fiscal procedures.

Payments by ePAR, Skilled Service agreements or IRB participants:

• Create and process MOU’s for payments via the ePAR system either currently on JMU payroll or having been paid by JMU in the last 12 months
• Complete all hiring of wage and/or student support and any time entry for payroll
• Complete Skilled Service acknowledge form with W9 forms for payments to individuals being contracted to perform grant supporting work. Work through Procurement to obtain any necessary approvals.
• Follow IRB protocols through the Financial procedure guidelines

Reporting & Audit Support:

• Assist in preparing periodic financial reports for PIs and funding agencies.
• Maintain audit-ready documentation and respond to audit inquiries.

Compliance & Policy Adherence:

• Monitor spending to ensure alignment with sponsor terms and conditions.
• Stay current on federal, state, and institutional grant policies.

Qualifications:

Required:

• Knowledge of financial documents, procedures, and financial software.
• Experience in learning approval systems, record-keeping systems, and data management systems
• Experience in learning policies and regulations

Additional Considerations:

• Previous finance experience or knowledge of accounting or related field.
• Experience with post-award grant support.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.