Working Title: Graduate Assistant, Catalog Production Office

State Role Title: Graduate Assistant

Position Type: Graduate Assistant

Position Status: Part-Time

FLSA Status: N/A

College/Division: Faculty and Curriculum

Department: 100195 - V Prov Faculty and Curriculum

Pay Rate: Stipend

Specify Range or Amount: $10,110 (2025-2026 rate)

Is this a JMU only position? N/A

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? N/A

Beginning Review Date: 

About JMU:

Situated in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is a vibrant community with a population of approximately 52,000. Harrisonburg is conveniently located approximately 120 miles from Washington, D.C. and Richmond, VA.

JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and supportive environment for students, faculty and staff. The student body includes approximately 21,000 undergraduate and 1,800 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

This position provides support to the Office of Faculty Affairs and Curriculum by primarily assisting in the production and editorial aspects of publications (catalogs and other publications), as well as contributing to other departmental projects.
The graduate assistant will be expected to work 20 hours per week in person in the Office of Faculty Affairs and Curriculum. Weekly work schedule is flexible within a Monday-Friday, 8 am to 5 pm schedule.
This graduate assistantship provides 18 credit hours of tuition support for the school year (9 credit hours per semester). The position begins in Fall 2026.

Duties and Responsibilities:

- Helps update and format information in content management systems.
- Assist in production of undergraduate and graduate catalogs through proofreading and other functions.
- Assist in editing and formatting other online and print documents to prepare them for publication.
- Provide office support by reviewing and organizing data, researching information or performing other administrative tasks as needed.
- Develop and sustain clear communication with supervisors and colleagues to ensure efficient completion of time-sensitive projects.
- Other duties as assigned.

Qualifications:

- Must be proficient in Microsoft Word and Excel; familiarity with entire Microsoft Office Suite preferred.
- Must be comfortable learning new software platforms.
- Must demonstrate attention to details.
- Experience with editing and proofreading preferred.
- Must be responsible, punctual, dependable and capable of working both independently and in team settings.
- Must possess excellent organizational and time management skills.

Additional Posting Information:

Application requirements:
- completed application with names and contact information for three references
- cover letter
- resume

Conditions of Employment:  

Students may apply to a graduate assistantship prior to being accepted into a graduate program. However, to be eligible to receive an assistantship upon entry into a graduate program, the following criteria must be met:

The student must be conditionally or unconditionally accepted into a graduate program. Students who are provisionally accepted will not be eligible until they achieve conditional or unconditional acceptance into their program.

The students must have an official transcript on file indicating completion of a baccalaureate degree from an accredited institution or agency

After receiving an assistantship, the student must maintain at least a 3.0 graduate GPA in order to retain or reapply for the assistantship.

These are minimum criteria. Graduate program coordinators have the right to impose additional criteria if they see fit.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.