Working Title: Graduate Admissions Assistant (Part-Time, Temporary)

State Role Title: Education Support Specialist III

Position Type: Temporary

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: The Graduate School

Department: 100140 - Graduate School

Pay Rate: Hourly

Specify Range or Amount: $24.50

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 12/2/2024

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

Graduate Admissions at James Madison University is managed by staff members in the Office of the Graduate School. We are seeking a temporary Graduate Admissions Assistant to collaborate with other team members to manage graduate admissions at JMU. The successful candidate will develop an understanding of the overall admission process to help implement our admission system using interconnected databases. Extensive training and supervision will be provided. We are seeking to hire someone who can start January 2, 2025 and continue for approximately 6 months.

Duties and Responsibilities:

The precise duties and responsibilities for this position will depend on the knowledge and skills the successful candidate brings to the role. Daily responsibilities are likely to include:
• Monitoring and management of applications submitted online using CollegeNET.
• Downloading of applications admission decisions and applicant responses and preparing data for uploading to PeopleSoft.
• Uploading applicant test scores obtained from testing services
• Monitoring and responding to application fee waiver requests.
• Establishing applicants as students in PeopleSoft as they are admitted and accept their admission offers, and assigning academic advisors.
• Placing and removing Transcript Holds from student records.
• Tracking student status and communicating with students & graduate program directors.
• Running various queries and providing reports to various campus offices.
• Communicating with applicants as they complete applications and answering their questions regarding their application status.
• Assisting graduate school staff members with other assigned tasks.
• Collaborating with all graduate school staff in the production of major events such as our Three-Minute Thesis Competition, Graduate Symposium and Commencement.

Qualifications:

Required:
• The ability to quickly learn how to use new products.
• The ability to use Microsoft Office (Outlook, Word, Excel and Teams).
• The ability to complete work accurately with attention to detail.
• Experience managing multiple tasks and setting priorities.
• Ability to understand and communicate in English (orally and in writing).


Additional Considerations:
• Experience using any of the following systems: CollegeNET (ApplyWeb, Program Manager, Admit, or Prospect), PeopleSoft Student Administration, Hyland OnBase, Zoom, and Cascade.
• Understanding of the graduate student experience.
• Experience in candidate selection, an office of admissions, or a role that is comparable.

Additional Posting Information:

In your resume or cover letter, list or briefly describe prior experiences that demonstrate that you have the required qualifications for this position, and describe any additional experiences that are listed as additional considerations.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.