Working Title: Fiscal and Payroll Tech - Facilities Management

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Business Services

Department: 100250 - FM Administration

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $41,500 - $43,575 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 7/6/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University’s Facilities Management (FM) is seeking a Fiscal and Payroll Tech. This position will support the time keeping operations for all classified and wage employees by managing all time cards. In this position you will need to perform various accounting, billing and reporting functions for Facilities Management according to established State and JMU policies.

Duties and Responsibilities:

• Effectively maintaining time off and leave records for FM personnel
• Reviewing and creating reports for overtime, premium, and compensatory time for classified and wage employees
• Managing and coordinating training & travel requests for FM
• Processing departmental invoices for payment
• Reconciliation of all credit card invoices into Bank of America
• Process monthly chargeback billing and maintain a log of receivables open and paid invoices for yearly reconciliation
• Run reports from the financial system for each of the operational orgs at the beginning of the month
• Assisting with special projects or backup duties as needed

Qualifications:

• Knowledge of generally accepted accounting principles and practices
• Knowledge of automated accounting and data management systems
• Knowledge of computer software such as Excel and Word
• Ability to organize work duties/tasks with minimal supervision
• Ability to compile and analyze financial and purchasing data
• Ability to effectively communicate both orally and in written communications
• Ability to set priorities so that work is completed by established deadlines

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check and an acceptable MVR.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.