Working Title: Fiscal & Administrative Assistant in the College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Education

Department: 100048 - Education Programs

Pay Rate: Maximum Starting

Specify Range or Amount: $44,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/26/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs.

Duties and Responsibilities:

• Maintains computerized accounting of CoE operating budgets.
• Reconciles budgets and provides monthly summary reports.
• Oversees purchasing (including via Virginia’s eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed.
• Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean’s and Associate Deans’ Offices.
• Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed.
• Develops procedures to execute duties and responsibilities effectively and efficiently.
• Communicates effectively with campus partners within and beyond the department.
• Organizes and prioritizes work to meet established deadlines.
• Demonstrates a professional commitment to the College of Education’s mission: to prepare educators and leaders to thrive in a complex global environment.
• Other duties as assigned.

Qualifications:

Required:

• Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with or ability to learn PeopleSoft’s System Administration module.
• Excellent oral and written communication skills.
• Ability to organize and prioritize multiple tasks.
• Attention to detail and high level of accuracy.
• Ability to handle confidential information appropriately.

Additional Considerations:

• Experience working with PeopleSoft’s Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly.
• Experience with Chrome River or a comparable expense management system is beneficial.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.