Working Title: Faculty Affairs and Curriculum Office Assistant - FWS

State Role Title: Institutional Employment / Federal Work Study

Position Type: Federal Work Study

Position Status: Part-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Faculty and Curriculum

Department: 100195 - V Prov Faculty and Curriculum

Pay Rate: Hourly

Specify Range or Amount: $13.00 / hr

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 08/18/2025

About JMU:

Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

The Office of the Vice Provost for Faculty Affairs and Curriculum is responsible for a wide array of duties, including faculty and curriculum development, academic program reviews, policy, and more. We work closely with the Provost and other leaders in Academic Affairs. We are located on the Quad, in Sheldon Hall.

This position will work primarily with the Office Manager and the Academic Effectiveness and Evaluation team, as we digitize paper files and complete various office tasks. We welcome a candidate who has a keen eye for detail, can work independently, and meet deadlines.

Duties and Responsibilities:

- Operation of copier/scanner
- General office duties, including preparing mailings, campus errands, and more
- Scan, organize, and digitally store faculty transcripts
- Understand and maintain confidentiality
- Organize data into Excel spreadsheets
- Support the Office Manager as needed

Qualifications:

- Ability to work independently
- Demonstrated attention to detail
- Professionalism and reliability – demonstrate punctuality, responsibility, and the ability to meet deadlines consistently
- Tech proficiency and adaptability – comfortable using Microsoft Office, Excel, email platforms, and basic office equipment; willing to learn On Base and other new tools as needed
- Experience working with confidential data preferred
- Willing to work up to 10 hours per week
- Must be Federal Work Study eligible

Additional Posting Information:

Please be available to work within the hours of Monday - Friday, 9 am to 5 pm.

Conditions of Employment:  

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.