Working Title: Executive Administrative Assistant to the Dean, College of Integrated Science and Engineering

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100653 - Dean - CISE

Pay Rate: Pay Range

Specify Range or Amount: $44,000 - $46,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/21/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The College of Integrated Science and Engineering (CISE) at JMU is accepting applications for the position of Executive Assistant to the Dean. CISE offers a unique blend of academic excellence, a vibrant and inclusive community, and a commitment to making a positive impact on the world. We foster a dynamic environment where innovation, collaboration, and excellence thrive. The successful candidate will have the opportunity to shape the next generation of leaders and innovators while working alongside passionate colleagues who share a dedication to research and education. With state-of-the-art facilities, a supportive community, and a commitment to inclusive excellence, CISE offers a welcoming environment and opportunities for professional development.

Duties and Responsibilities:

-Provide executive administrative support to the Dean of the College of Integrated Science and Engineering.
-Serve as liaison for the dean with high-level administrators, both internal and external to the university.
-Provide effective communication and collaboration with department heads, faculty, staff, students, and external parties.
-Assist the CISE Dean with scheduling, communication, and special assignments.
-Manage professional calendar and travel details, coordinate events, provide administrative support for university processes and programs, as needed.

Qualifications:

- General knowledge of basic accounting principles, record keeping and data management.
- Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook.
- General database management and the ability to handle sensitive and confidential information.
- Strong attention to detail.
- Ability to interact appropriately with diverse groups.
- Excellent verbal and written communication skills.
- Interpersonal and leadership skills.
- Event planning, management, and facilitation skills.
- Flexibility to effectively prioritize short- and long-term objectives/tasks to meet specifications and deadlines.
- Ability to work independently, as well as part of a team.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.