Working Title: Environmental Services Administrative Assistant

State Role Title: Administrative and Office Specialist II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Business Services

Department: 100254 - Housekeeping E&G

Pay Band: 2

Pay Rate: Pay Range

Specify Range or Amount: $36,000 - $38,000 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 6/10/2026

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

James Madison University’s Facilities Management is accepting applications for an Environmental Services Administrative Assistant. Shift is Monday – Friday, 6:30 a.m. – 3:00 p.m. There is a slightly alternate schedule during the summer months.

JMU offers excellent comprehensive benefits which include:
• Paid vacation, sick, parental, and community service leave.
• 19 paid holidays a year including one week off for Thanksgiving Break and almost two weeks off for Winter Break.
• Affordable health insurance; retirement through the Virginia Retirement System.
• A work-life balance and integration program, Balanced Dukes, is designed to support and enhance the overall well-being of our employees.
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities:

• Performs and assists with all duties associated with the recruitment, hiring, transfer and separation of all Environmental Services.
• Ensures all recruitment practices are conducted in full compliance with JMU and DHRM policies and procedures, including adherence to guidelines related to nepotism, background checks, motor vehicle records (MVRs), and equal employment requirements. Monitors and verifies that applicants meet all required licensing and certification requirements for their positions
• Assists internal and external applicants with the application process on the JMU job site.
• Supports managers and supervisors by setting up and maintaining AiM queries, training staff on system use, and reviewing reports to identify and correct discrepancies in labor and supply data.
• Provides administrative coordination and documentation support for Environmental Services by developing and maintaining spreadsheets, reports, and departmental records.
• Provides backup administrative support for the Bloodborne Pathogen Program by maintaining accurate records, tracking disposal and payment processes, and ensuring compliance with all regulatory requirements.
• Assists with daily tasks such as time entry, supply orders, and work order entry in the AiM (work management system), ensuring timely time entry for housekeeping employees.
• Collaborates with the manager on various projects, including data management and project coordination.

Qualifications:

• Basic understanding of recruitment and hiring processes
• General knowledge of timekeeping and payroll procedures
• Familiarity with office administrative practices and recordkeeping
• Working knowledge of computer systems and standard office software (e.g., Microsoft Office)
• Understanding of confidentiality requirements and professional workplace standards
• Basic awareness of data management and reporting processes

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.