Working Title: Temporary Conference Assistant for Administration (Multiple Positions)

State Role Title: Administrative and Office Specialist III

Position Type: Temporary

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Life and Involvement

Department: 300069 - Conference Services

Pay Rate: Hourly

Specify Range or Amount: $16.00 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 2/04/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

Conference Services at James Madison University is accepting applications for 3 Temporary Summer Conference Assistant for Administration positions. These positions work closely with Conference Services staff and Campus Partners to finalize arrangements of facilities and services to best suit the specific program’s needs.

These positions will work primarily day shifts Sunday – Saturday from May 19, 2025 until August 1, 2025, 4 to 5 days per 7-day week. No on-call shifts (no overnight stay), but some evening shifts required.
May 19th – May 23rd, the shift will be 9:00 a.m. – 4:00 p.m.

Starting May 26th, the shifts will be approximately 7:00 a.m. – 4:00 p.m., 8:00 a.m. - 5:00 p.m. or 9:00 a.m. – 6:00 p.m. These schedules may be adjusted to accommodate group needs. 32-40 hours per week.

Duties and Responsibilities:

Manage the ongoing needs of your specific administrative category (Residence Hall Management/Housekeeping/Linens, Billing/Dining/Card Services, Office Administration/EMS/Transportation/Team Support).

Residence Hall Management/Housekeeping/Linens:

• Assist the Conference Assistants with the preparation of room assignments.
• Track room and floor assignments for "Shared-Use" of Residence Halls by multiple camps. Arrange pre, during camp and post camp linen services.
• Track room assignments for clean and used linen rooms around campus.
• Creates accurate master & copies of Residence Hall diagrams.
• Handles Keys and Key boxes. Tracks and replaces lost keys.
  
  

Billing/Dining/Card Services:

• Submits dining requests to Dining Services and catering partners.
• Obtain and maintain records of all dining and card information.
• Submits card requests.
• Creates and maintains "Meal Ticket" requests.
• Assists in final billing summaries.
• Reviews and verifies all billing summaries.
• Maintains accurate billing information in billing binders.
• Note: Upperclassmen Finance and Accounting majors preferred for this position.
  
  

Office Administration/EMS/Transportation/Team Support:

• Manages Conference Services phone calls and transfers as needed.
• Forwards phone lines to on-call phone for night operations staff.
• Responds to the general Conference Services email.
• Documents and tracks all conference services equipment loaned to groups.
• Responsible for keeping record of petty cash transactions for lost cards and keys.
• Orders office supplies as needed. Stocks all Conference Services materials.
• Responsible for keeping the office tidy and providing needed announcements and notes on the whiteboards. Keeps notes of all team meetings.
• Works with Conference Assistants to confirm meeting spaces and room setups in EMS.
• Works with Conference Assistants to verify transportation requests and submits parking requests to parking services.

Qualifications:

Required:

• Organization, Multi-Tasking, and Problem-Solving Skills
• Verbal and written Communication and Interpersonal Skills
• Customer Service Experience
• Experience working in a team, and/or leading a team
• Experience with Microsoft Office programs, databases, or administration computer software.
• Applicant available to work May 19, 2025 - August 1, 2025
• A valid driver's license is required for this position.

Additional Posting Information:

Prior approval required for extended time off.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

The names and contacting information for three references (professors or supervisors who can describe your abilities regarding the role) will be requested as part of the application process.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.