Working Title: Administrative Assistant - Philosophy & Religion Department

State Role Title: Administrative Office Spec III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: College of Arts and Letters

Department: 100031 - Philosophy and Religion Department

Pay Rate: Pay Range

Specify Range or Amount: $38,000 - $41,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/23/2024

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Philosophy and Religion at JMU is seeking a passionate, detail-oriented professional to support our teaching and research missions. The Department is home to 23 full-time faculty and 11 part-time faculty. Our teaching contributions include two majors, five minors, and more than 6,000 general education seats per year, as well as contributions to numerous interdisciplinary minors. The successful candidate will provide administrative support for all the department’s endeavors, including budgets and purchasing, classroom scheduling management, human resources support, event planning, communications, and serving as building coordinator for Cleveland Hall.

Duties and Responsibilities:

• Serve as fiscal tech for all department accounts.
• Provide administrative assistance to unit head and faculty, including responding to inquiries, completing and maintaining forms, files, and records, obtaining data from Student Administration and other JMU data systems, and processing faculty requests for scanning, copying, etc.
• Manage class schedules and enrollment.
• Process hiring, onboarding, and separation paperwork.
• Enter information into PageUp, JMU’s applicant tracking system, for hiring processes.
• Hire, train, and supervise student employees.
• Serve as building coordinator for Cleveland Hall.

Qualifications:

Required Qualifications:
• Proficiency in Microsoft Office.
• Ability to learn new technology platforms.
• Excellent customer service skills.
• Strong organizational skills.
• Ability to handle multiple tasks efficiently.
• Effective written and oral communication skills.
• Excellent attention to detail and accuracy.
• Demonstrated high level of professionalism.

Additional Considerations
• Previous experience in an administrative or office role, especially in higher education, is beneficial but not required.
• Experience with JMU systems, particularly PeopleSoft and PageUp, is beneficial but not required.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.