Working Title: Administrative Assistant - Department of Sociology and Anthropology

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Arts and Letters

Department: 100034 - Sociology and Anthropology Department

Pay Rate: Pay Range

Specify Range or Amount: $38,000 - $41,200

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/02/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Sociology and Anthropology at James Madison University is accepting applications for a full-time Administrative Assistant to support JMU’s and the College of Arts and Letter’s overriding vision by providing all the administrative and clerical support needed for the Sociology and Anthropology Department while serving as department office manager for 23 full-faculty and four part-time faculty, and supervising two student assistants.

Duties and Responsibilities:

• Provide for a well-organized office system.
• Maintain appropriate documentation for all department records.
• Assist in management of faculty searches and hiring.
• Schedule and maintain classes.
• Manage all department procurement.
• Ensure that student assistants are well trained and led.
• Maintain all fixed assets to include software and lab equipment.
• Serve as building coordinator for Sheldon Hall.

Qualifications:

Required Qualifications
• Previous administrative experience in an office setting and an understanding of proper office management practices.
• Significant experience with Windows and Microsoft Office (Word, Excel, Teams).
• Ability to organize, prioritize and multi-task in a dynamic and fast paced environment.
• Ability to take initiative and work independently or complete a variety of tasks with exceptional attention to detail and accuracy.
• Ability to manage confidential and sensitive information.
• Demonstrated ability to adapt and learn new systems.
• Excellent time management skills and ability to work independently and proactively.
• Excellent written and oral communication skills and demonstrated aptitude for working with diverse populations.

Additional Considerations
• Previous experience working in a higher education environment.
• Knowledge of eVA, PeopleSoft (Student Administration, Finance, HR) AiM, Zoom.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.